Learn More on Payroll Integration

Learning more about payroll integration means understanding how your business management tools work together. With this integration, information moves seamlessly between software programs and removes the potential for a mistyped value to throw off your general ledger or account balances.

Time and Attendance

An integrated time and attendance solution can help you gain efficiencies, reduce payroll errors and improve your bottom line. Inaccurate timesheets can cost your company thousands of dollars in lost profits, primarily if your employees work unpaid overtime. Manual time tracking can also lead to costly mistakes caused by human error or misinterpretation of the system.

A time and attendance system saves HR teams and managers the trouble of tallying hours and transferring data into a payroll software program, freeing up their time for other administrative tasks. In addition, employees can easily track their hours and PTO accruals using a self-service platform that displays past tracked work, future schedules, and more.

Some time and attendance systems allow you to monitor remote employees via GPS through geofencing, which can help ensure your workforce is where it should be. These systems can also record employee absences and tardiness more detailedly than traditional methods, giving you insight into employee habits and providing valuable feedback to hold team members accountable.

Advanced time and attendance systems can produce a detailed report that presents all the collected data in a user-friendly format for managers to comprehend. This can help you identify behavior patterns and provide the appropriate training or support to correct them.


Payroll integration helps with a variety of management tasks. For example, it’s possible to have third-party tools that help with employee tracking, expenses, and accounting and more directly integrate with payroll software. This makes the task of completing these functions much easier and faster. Eliminating the need to transfer files between departments physically greatly reduces the chance of human error.

Payroll integration’s cost savings are huge for a small or massive business. Whether the cost of office supplies or storage space is the issue, human resources and payroll departments can save significant time and money by not having to complete duplicative tasks. This also applies to a company’s time searching for files in different locations or systems to retrieve needed information.

In addition to saving time and money, Sage Intacct payroll integration offers many other benefits. For instance, it can help implement workforce management best practices such as overtime and vacation policies. It can also provide data for calculating employee wages and ensure compliance with Fair Labor Standards Act regulations and IRS tax rules. In addition, the integration can make it simpler to assemble audit response data for retirement plan records. The 180o and 360o payroll integrations provide an immediate solution by sending employee plan contribution data to a recordkeeper’s system from the payroll provider each payroll period.

Human Resources

An essential part of any business is the human resources department, which houses critical information on your employees, like their job titles, salary, hours worked, manager, direct reports, and more. If your HR software integrates with payroll, all of this information is transferred and updated seamlessly so you can focus on more labor-intensive tasks.

For example, if an employee wants to change their 401(k) contribution percentage, they can do so on the HR system, which automatically updates in payroll. This saves you and your employees time, as there’s no need to manually go into both programs and make the change.

Another benefit of integrating your HR and payroll systems is that it reduces the risk of error. Payroll processing is complicated, and mistakes can be costly for your business. With a payroll integration, all the data is transferable and updated in real time so that any errors can be immediately corrected.

Lastly, HR and payroll integration allows human resource staff members and payroll service providers to access real-time revisions of all employee files. This minimizes miscommunications and ensures that all information is accurate and up-to-date. This also maximizes efficiency as it eliminates duplicated paperwork and redundancies in tasks. It also reduces liability as sensitive employee information is accessible to all departments. The benefits of integration are numerous and will allow your organization to run smoothly.


The most apparent benefit of payroll integration is that it reduces the work required to process payroll. Keeping track of employee timesheets, payroll taxes, new hire paperwork, and more is hard enough without having to move data between multiple systems manually. This means you can streamline your payroll process and avoid mistakes that could be costly for your business.

Payroll integration also makes it easier to report on employees for compliance purposes. 

If you use a workers’ compensation software program to manage your insurance needs, it can be helpful to integrate this with your payroll system. This allows the two programs to work together seamlessly and ensures that any recorded expenses (mileage, entertaining clients, supplies) will be considered when paying your employees.

If you use a 401(k) plan recordkeeper, it is essential to integrate your payroll system with this provider. This will ensure that your records are always up to date and allow the payroll provider to send information back to the recordkeeper if an employee’s deferral changes between paychecks. This is a more comprehensive system than 180o integration, which only transmits data from the payroll system to the recordkeeper and doesn’t send back any changes that may occur on the employee’s end.